Proposals and Adoptions Coordinator

  • Sales
  • Remote job

Proposals and Adoptions Coordinator

Job description

Great Minds, a rapidly growing challenger brand in the PK-12 instructional materials space, seeks an experienced Proposals and Adoptions Coordinator.


Great Minds brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs over 1,000 people.

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Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Proposal Coordinator position will play an important part within the operations of our Sales team. This role demands extensive organizational skills, developed customer relations skills, and a strong ability to multitask on several projects at once. The ideal candidate has a strong attention to detail, is capable of meeting narrow deadlines, and an ability to coordinate effectively with team members to accomplish complex goals.


  • Participate in establishing and maintain corporate proposal procedures and processes.
  • Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the Vendor Contracts Manager to develop production schedules.
  • Manage the final production and submission of all RFPs in accordance with strict deadlines.
  • Create outlines, build templates, proofread, prepare review drafts and final editions, schedule meetings and track the completion of assignments.
  • Facilitate communications between project staff and other staff regarding proposal development.
  • Track and manage electronic proposal files and archives.
  • Research and collect information about business opportunities, potential customers, competition and pricing as needed.
  • Manage all vendor registrations with schools and school districts.
  • Draft, evaluate, negotiate, and facilitate execution of agreements with schools and school districts.



  • At least 2 years of experience in RFP management.
  • 2-5 years of contracts administration is highly preferred.
  • Bachelor’s degree or equivalent business experience.
  • Strong attention to detail.
  • Proficient at establishing priorities and meeting deadlines.
  • Capability to work in fast-paced environment, with demonstrated ability to juggle multiple. competing tasks and demands.
  • Ability to work in a positive and cooperative manner with fellow team members.
  • Professional, punctual, dependable, reliable, with a desire to learn.

A cover letter and resume are required to be considered for this position.

Selected candidate will be required to pass a criminal history background check.

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.