Program Assistant- PhD Science

  • Science
  • Washington, United States

Program Assistant- PhD Science

Job description

Great Minds, a rapidly growing non-profit organization developing world class curricula for grades PK-12, is seeking a PhD Science Program Assistant to join our mission-driven team of professionals. At Great Minds, we believe every child is capable of greatness. Our mission is to ensure all students have access to a quality education and the full range of liberal arts and sciences.  


Company Profile Founded in 2007, Great Minds is a rapidly growing DC-based non-profit operating nationwide that develops world-class curricula for grades PK-12.  Our mission is to ensure all students have access to a quality education in the full range of the liberal arts and sciences.


In 2010, Great Minds published the Common Core Curriculum Maps for ELA. The success of the ELA offering was followed by being awarded 3 contracts to develop a PreK-12 math curriculum for the New York State Education Department.  Great Minds owns this curriculum, which is now widely used throughout the US as Eureka Math.  Great Minds presently employs more than 200 people.    Great Minds’ business model has moved from grant and contract solicitation to direct revenue generation over the last 3 years. This model shift has produced consistent 20+% revenue growth year over year, in large part due to the success of Eureka Math. Great Minds recent release of Wit & Wisdom, their K-8 ELA curriculum, has already gained early adoption in the marketplace. With the imminent publication of core curricula in additional subjects, the company’s business model continues to evolve to sustain its steady and rapid growth with the creation of PhD Science. 


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Job Description

The PhD Science Program Assistant provides assistance to the Director of Science and the entire PhD Science team at Great Minds. General duties include assistance with scheduling, communications, research, writing proposals, and project management. 


Working under the direction of the Director of Science, the Program Assistant’s specific responsibilities include:


Program Support

  • Provide calendar, travel, and administrative support to the Director of Science
  • Act as a liaison between the PhD Science team and other departments 
  • Assist Program Managers and Associate Directors with communications with consultants and other contracted staff about programmatic needs, logistics, and initiatives
  • Plan national team retreats and team meetings in the DC office
  • Manage communications with the PhD Science team, including an internal newsletter, meeting requests, and department updates
  • Manage invoice submission and expense report processes
  • Create and edit presentations, documents, and reports on behalf of the Director of Science 

Project Management

  • Support and/or contribute to the development of new curricular products, at times serving as the project manager for small projects 
  • Support the Sales and Marketing teams with research and writing needs for website copy or other PhD Science collateral  
  • Assist with ongoing research projects, both long-term and in rapid response research to individual requests

Proposal Writing

  • Write proposals to support the adoption of the PhD Science curriculum across the nation
  • Liaise with the Sales team to develop a general proposal strategy 
  • Work in collaboration with the PhD Science curriculum developers to write new content for proposals as needed 
  • Maintain a database of proposal responses and common FAQs
  • Ensure proposal responses match the Great Minds Style Guide, at times completing copy-editing and formatting tasks 
  • Support the Proposal Coordinator with any duties as assigned 

Must have attributes

  • Possess excellent writing skills to be applied to both original work and copy-editing tasks
  • Be a quick study and intellectually curious, paying high attention to details
  • A passion for K-12 education and desire to be surrounded by other mission-driven individuals
  • Have an entrepreneurial spirit and desire to work in a rapidly growing company
  • Willingness to learn and study the PhD Science curriculum as well as company-specific procedures
  • Ability to thrive in deadline-driven environment
  • Be a self-starter who can work independently or collaboratively with a remote team
  • Organized and detail-oriented with excellent follow-up skills
  • Self-motivated with excellent problem-solving and analytical skills
  • Personable with ability to maintain sense of humor under pressure
  • Bachelor’s degree
  • Strong working knowledge of Microsoft Office Suite