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Program Assistant

RemoteUnited States, District of Columbia, WashingtonScience

Job description

Great Minds, a rapidly growing challenger brand in the PK-12 instructional materials space, seeks an experienced PhD Science Program Assistant.

Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs more than 1000 people.

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Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary 

The PhD Science Program Assistant provides assistance to the Director of Science and the entire PhD Science leadership team at Great Minds. General duties include assistance with scheduling, communications, research, writing proposals, and project management.

Working under the direction of the Director of Science, the Program Assistant’s specific responsibilities include:


Program Support

  • Provide calendar, travel, and administrative support to the Director of Science and the leadership team.
  • Act as a liaison between the PhD Science team and other departments.
  • Assist Program Managers and Associate Directors with communications with consultants and other contracted staff about programmatic needs, logistics, and initiatives.
  • Plan national team retreats, team meetings, and conferences around the country.
  • Manage communications with the PhD Science team, including an internal newsletter, meeting requests, and department updates.
  • Manage invoice submission for contract employees ensuring invoices are submitted and paid monthly.
  • Manage expense report processes for the Director of Science.
  • Create and edit presentations, documents, and reports on behalf of the Director of Science.
  • Assist team with ordering materials to assist with investigations and other work.

Professional Development and Implementation Success

  • Provide onsite support for Professional Development sessions in Louisiana and the surrounding area.
  • Create and monitor social media groups for implementers, ensuring questions are answered in a timely manner.
  • Develop and post social media posts at least weekly to communicate timely information to implementers.

Project Management

  • Support and/or contribute to the development of new curricular products, at times serving as the project manager for small projects.
  • Support the Sales and Marketing teams with research and writing needs for website copy or other PhD Science collateral.
  • Assist with ongoing research projects, both long-term and in rapid response research to individual requests.
  • Support and/or contribute to the project management team in resource allocation, particularly on the PDIS team.

Feedback System Management

  • Set up a system to record and track feedback from team and customers.
  • Ensure feedback system is up to date and can filter feedback into relevant categories.
  • Summarize feedback by category and share with relevant teams to include in curriculum modification.

Proposal Writing

  • Write proposals to support the adoption of the PhD Science curriculum across the nation.
  • Liaise with the Sales team to develop a general proposal strategy.
  • Work in collaboration with the PhD Science curriculum developers to write new content for proposals as needed.
  • Maintain a database of proposal responses and common FAQs.
  • Ensure proposal responses match the Great Minds Style Guide, at times completing copy-editing and formatting tasks.
  • Support the Proposal Coordinator with any duties as assigned.

Job requirements

  • Possess excellent writing skills to be applied to both original work and copy-editing tasks.
  • Be a quick study and intellectually curious, paying high attention to details.
  • A passion for K-12 education and desire to be surrounded by other mission-driven individuals.
  • Have an entrepreneurial spirit and desire to work in a rapidly growing company.
  • Willingness to learn and study the PhD Science curriculum as well as company-specific procedures.
  • Ability to thrive in deadline-driven environment.
  • Be a self-starter who can work independently or collaboratively with a remote team.
  • Organized and detail-oriented with excellent follow-up skills.
  • Self-motivated with excellent problem-solving and analytical skills.
  • Personable with ability to maintain sense of humor under pressure.
  • Bachelor’s degree or equivalent experience.
  • Strong working knowledge of Microsoft Office Suite.

Required Education

  • Bachelor's degree


  • Full-time


  • Remote

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check and provide proof of COVID-19 vaccination, subject to potential accommodation as required by law.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains or If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.