Payroll Specialist

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

• Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.

• Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.

• PhD Science is a hands-on K-5 Science program that sparks curiosity as students build enduring knowledge of how the scientific world works.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

The Payroll Specialist is responsible for assisting the Payroll Supervisor in the preparation of payroll and all related reporting. This position will work closely with the employees to maintain their payroll records and help resolve discrepancies.  Therefore, the Payroll Specialist must exhibit a high level of customer service.  The Payroll Specialist will also work closely with the Human Resource department on compliance issues.
Great Minds utilizes Dayforce for processing bi-weekly, multi-state payroll of 900+ employees. This position operates in a fast paced, diverse, and hands-on environment. The Payroll Specialist must be able to adapt quickly to meet the changing needs of both the organization, as well as state and federal payroll/tax changes. The ideal candidate will be able to work independently as well as in a highly collaborative team environment.

This position reports to the Payroll Supervisor

Responsibilities

• Assist with the preparation and processing of bi-weekly payroll; ensure payroll file is accurate and complies with appropriate FLSA calculations for regular time, holiday, over-time, PTO

• Process off-cycle manual checks and adjustments as required

• Handles employee inquiries about pay, resolves discrepancies, and provides guidance on payroll related matters.

• Enters and updates payroll data in Dayforce

• Assist with payroll related tax filings ensuring they are done timely and in compliance with applicable federal, state and local laws.  

• Reconcile quarterly and year-end payroll reports and W-2 forms to ensure accuracy

• Complete employee related verifications from third parties

• Work in collaboration with the Human Resources team to ensure all payroll items are updated correctly in Dayforce.  These include but aren’t limited to benefit updates, bonuses, and pay changes.

• Participate in annual 401k audit

• Performs other related duties as assigned

Requirements

• 3 years of experience processing payroll

• Multi state payroll and compliance experience required.

• Dayforce experience preferred.

• Strong working knowledge of Excel

• Ability to work on multiple projects in a fast-paced environment.
  

Required Education

GED or High School Diploma Required

Status

Full-time

Location

Remote

The expected base salary range for this position is $62,000-$69,000, however the offered salary may be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains greatminds.org or greatminds.recruitee.com. If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact security@greatminds.org

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

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