Payroll Clerk

  • Accounting & Finance
  • Richmond, United States

Payroll Clerk

Job description

Great Minds, a rapidly growing challenger brand in the PK-12 instructional materials space, seeks a Payroll Clerk to join our growing team.

Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs more than 1,000 people.

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Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students

Job Purpose

The Payroll Clerk is responsible for assisting the Payroll Supervisor in managing the entire payroll functionality, including the preparation of payroll and all related reporting. The Payroll Clerk will work closely with the Human Resource department on employee set up and taxes. This position will also be the point person in answering payroll related questions from employees and third parties.

Great Minds utilizes ADP Workforce Now for processing semi-monthly, multi-state growing payroll of 1,000+ employees. This position operates in fast paced, diverse, and hands-on environment. As the company continues to grow, the payroll Clerk must be able to adapt quickly to meet the changing needs of both the organization, as well as state and federal payroll/tax changes. The ideal candidate will be able to work independently as well as in a highly collaborative team environment.

The Payroll Clerk’s success will be through a proactive approach to their job, highly customer service oriented, passionate about accuracy and detail in the payroll function, and adaptable and flexible to the changing organization needs.

This position reports to the Payroll Supervisor.


  • Assist with Preparation and processing of semi-monthly payroll
  • Assist with payroll-related questions and communications with employees
  • Responsible for Verification of Employment and other third-party inquiries
  • Work with Human Resources, tax agencies, and payroll service providers to resolve tax issues
  • Assist with the reconciliation of quarterly and year-end payroll reports and W-2 forms to ensure accuracy
  • Participate in annual 401k audit
  • Performs other related duties as assigned



  • Associates Degree required; bachelor’s degree preferred
  • 2+ years experience in Payroll processing
  • Experience with Excel


  • Full-time


  • Richmond, VA


  • The position is currently home-based due to COVID19
  • Competitive Salary and Benefits Package

A cover letter and resume are required to be considered for this position.

If selected for an interview, background check will be required.

New employees will be required to provide proof of COVID-19 vaccination, subject to potential accommodation as required by law or otherwise permitted by the Company.

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.