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Marketing Events Planner

Washington, District of Columbia, United StatesMarketing

Job description

Company Profile

Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. 

Our Market Position

Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.


Reporting to the Marketing Events Manager, the Marketing Events Planner will work to coordinate and support Great Minds’ presence at more than 100 education tradeshow events and meetings a year. Some travel for on-site support will be required. This role demands a willingness to handle all planning and administrative details of meetings and events. The ideal candidate enjoys thriving in a team-based, challenging, and fast-paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional organizational skills and attention to detail are a must to succeed in this role.

The duties and responsibilities include, but are not limited to the following:

  • Oversee and facilitate various aspects of meeting planning from site selection, event registration, and post-event reporting.
  • Work on multiple national meetings, large-scale conferences and events.
  • Prepare BEO information with event venues.
  • Coordinate travel, lodging and expenses for participants traveling to meetings and conferences.
  • Develop and maintain relationships with exhibitors/sponsors.
  • Perform administrative tasks covering meeting preparation, supply ordering, packing/shipping of event materials, and data entry.
  • Create invoices and receipts as requested.
  • Track and code expenses for event budget reconciliation.
  • Create and analyze online evaluations and prepare post-event reports.
  • Other duties as assigned by the Marketing Events Manager.

Job requirements

Required Experience and Skills

  • Bachelor’s degree or equivalent work experience (marketing, public relations, communications, or related degree a plus).
  • 3+ years professional meeting experience (education experience preferred).
  • Experienced at negotiating and building partnerships with vendors.
  • Exceptional customer service skills.
  • Strong time management skills and ability to manage concurrent tasks efficiently.
  • Superior attention to detail; first class organizational skills.

Preferred Skills

  • Up to date on current trends in the meetings industry.
  • CMP certified a plus.
  • Experience with budget preparation and maintenance.
  • Proven project management ability.
  • Innovative and resourceful; actively seeks opportunities to improve meetings and events.
  • High energy, positive, professional attitude, pride in work product.


  • Full-time.
  • Excellent benefits package.
  • Travel up to 50% with some in-office presence needed in DC and Richmond.  

New employees will be required to successfully complete a background check.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains or If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.