Legal Administrative Assistant

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

• Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.

• Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

Reporting to Senior Managing Counsel on the Great Minds Legal Team, the Legal Administrative Assistant keeps the contract lifecycle moving by owning the administrative, tracking, and coordination work that supports the Senior Paralegals. The Legal Administrative Assistant will be responsible for routing routine contract requests, maintaining accurate records within the team’s contract management system, and escalating any matter requiring resolution of contract terms or legal risk to a Senior Paralegal. The role is responsible for supporting the administrative aspects of the contract lifecycle.

Responsibilities

• Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones.

• Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures.

• Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers.

• Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable.

• Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed.

• Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel.

• Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings.

• Regularly review and update contract management system records, maintaining data entry accuracy and consistency.

• Conduct internal audits of contract records and legal documentation and preparing summary reports for attorneys, as needed.

• Assist broader legal team as needed with various administrative and organizational tasks.

Requirements

• 1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function.

• Demonstrated ability to manage multiple trackers and deadlines accurately.

• Experience working in contract management systems or similar databases, with the ability to learn new tools quickly.

• Clear written and verbal communication skills, with sound judgment on when to escalate legal matters

• Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals.

Required Education

High school diploma or equivalent required; 1+ years of relevant experience. Associate's degree or relevant coursework a plus.

Status

Full-time

Location

Remote

The expected base salary range for this position is $45,000-$55,000, however the offered salary may be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains greatminds.org or greatminds.recruitee.com. If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact security@greatminds.org

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

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