Executive Assistant

  • Non-profit
  • Chicago, United States

Executive Assistant

Job description

Great Minds, a rapidly growing challenger brand in the PK–12 instructional materials space, seeks an Executive Assistant to join our dynamic, dedicated non-profit team.


Great Minds, a District of Columbia not-for-profit organization, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. For additional information please visit: www.greatminds.org


Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.


For the past 14 years, our focus has been on the creation of quality instructional materials and training. We have seen the power of what is possible for all students when rigorous curriculum and highly-effective teacher professional development are implemented. In Great Minds® next stage of growth, we are taking bold steps forward by creating our very first Great Minds Schools, built upon our strong curriculum foundation by providing students with an enriched, collaborative learning environment like no other. One that sparks students’ curiosity, builds students’ character, and develops students’ knowledge by leveraging technology.

The Executive Assistant (EA) for the non-profit team is a predominantly remote position and the ideal candidate will be based in the Chicagoland area with some ability to travel. The EA will provide overall administrative support to the Director of Great Minds Schools and team. They will provide services essential to the mission of the organization and daily operations including calendar management, high-level external communications, follow-up, internal office management, liaising with project and other department leads, maintaining confidential information, etc.


  • Ensure that all meetings and correspondences involving the team run smoothly and professionally, including taking meeting minutes and following up on action items

  • Support the team by compiling and creating deliverables and data reporting

  • Create and edit presentations, documents and reports as required

  • Lead and/or participate on project teams related to a range of operational matters

  • Develop and nurture relationships with key operational stakeholders, both internal and external

  • Project management of mission critical initiatives

  • Assist the Project Manager with basic website updates and material fulfillment as needed

  • Other duties as assigned



  • Passion for the Great Minds mission®

  • Superior organizational skills with the ability to work both independently and collaboratively

  • Excellent written and verbal communication skills

  • Strong work ethic, coachable attitude, and commitment to high standards

  • Energetic and enthusiastic, with an aptitude for creating a warm team culture and community by demonstrating grace under pressure

  • An entrepreneurial drive, with a growth- and solutions-oriented mindset, comfortable in ambiguity and excited about innovation

  • Ability to work a flexible schedule, including limited evenings and weekends as needed for organizational requirements

  • Capacity to maintain the confidentiality of Great Minds®-related information

  • Ability to manage multiple and often conflicting priorities


  • High school diploma, General Education Development certificate (GED) or equivalent experience

  • Strong working knowledge of Microsoft Office Suite

  • Previous administrative experience preferred but not required


  • Full-time position

  • Mainly remote, Chicagoland-based preferred

  • Excellent benefits package

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer

  • Ability to travel and handle materials

Selected candidates will be required to pass a comprehensive background check.

Written application submission and initial phone interviews will be completed on a rolling basis. Final interviews and performance tasks will take place in-person.

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.