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Executive Assistant

United States, Illinois, ChicagoGreat Minds Schools

Job description

Great Minds, a rapidly growing challenger brand in the PK–12 instructional materials space, is seeking an Executive Assistant to join and support our dynamic, dedicated non-profit team and our virtual school, launching in the Fall of 2022.

Great Minds, a District of Columbia not-for-profit organization, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences.

Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Executive Assistant (EA) for the non-profit team is a predominantly remote position and the ideal candidate will be based in the Chicagoland area with some ability to travel. The EA will provide overall administrative support to the Great Minds Schools team. They will provide services essential to the mission of the organization and daily operations including calendar management, high-level external communications, follow-up, internal office management, liaising with project and other department leads, maintaining confidential information, etc.

We are seeking a self-starter, with a bias towards action and exceptional organizational skills, comfortable interacting with all levels of the organization. A successful candidate will have experience supporting parents, guardians, and students professionally with a focus on positive customer service.

In this role, you will:

  • Manage the leadership team’s calendars, appointments, meetings, travel arrangements, etc.
  • Represent the Director’s office using excellent written and oral communication skills through various forms of communication, often involving independent judgment and initiative
  • Process all financial obligations, such as vendor contracts, invoices, credit card receipts, etc.
  • Procure materials and supplies for the department as required


  • Ensure that all meetings and correspondence run smoothly and professionally, including organizing documents, taking notes, meeting minutes, and following up on action items
  • Develop and manage the schoolwide master calendar and coordinate with all committees on calendar of events and meetings
  • Coordinate a set of annual events for parents and faculty, such as luncheons and receptions, etc.
  • Use systems thinking and independent initiative to support the team in streamlining systems through processes and/or technology
  • Create and edit presentations, documents, and reports as required
  • Develop and nurture relationships with key operational stakeholders, both internal and external
  • Project management of mission critical initiatives
  • Assist the Project Manager with material fulfillment as needed
  • Other duties as assigned

Job requirements


  • Passion for the Great Minds mission®
  • Superior organizational skills with the ability to work both independently and collaboratively
  • Excellent written and verbal communication skills
  • Strong work ethic, coachable attitude, and commitment to quality
  • Energetic and enthusiastic, with an aptitude for creating a warm team culture and community by demonstrating grace under pressure
  • An entrepreneurial drive, with a growth- and solutions-oriented mindset, comfortable in ambiguity and excited about innovation
  • Ability to work a flexible schedule, including limited evenings and weekends as needed for organizational requirements
  • Capacity to maintain the confidentiality of Great Minds®-related information
  • Ability to manage multiple and often conflicting priorities


  • High school diploma, General Education Development certificate (GED) or equivalent experience
  • Strong working knowledge of Microsoft Office and Google Suites
  • 3-5 years of previous relevant experience, such as personal assistant, administrative assistant, or similar role
  • Bilingual in English and Spanish strongly preferred


  • Prolonged periods of stationary position while working on a computer
  • Ability to travel and handle materials

TRAVEL: This position may travel domestically approximately 5% of the time, to participate in quarterly and/or annual team meetings (average of 1–3 times/year).


  • Full-time, exempt
  • Mainly remote, this position requires ability to travel frequently to Zip Code 60640
  • Excellent benefits package

A cover letter and resume are required to be considered for this position.

If selected for an interview, a salary history and background check will be required.

New employees will be required to provide proof of COVID-19 vaccination, subject to potential accommodation as required by law or otherwise permitted by the Company.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains or If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.