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Assets Associate

RemoteUnited States, District of Columbia, Washington DCScience

Job description

Great Minds®, a rapidly growing challenger brand in the PK–12 instructional materials space, seeks an assets associate to join our dynamic and growing science department.

Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs more than 1000 people.

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Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary 

The assets associate maintains an extensive knowledge of PhD Science assets, reviews manuscripts to determine asset needs, and submits asset requests. A successful assets associate demonstrates excellent organizational skills, strong communication skills, competence with technology, and a collaborative spirit.


The assets associate is responsible for performing the following tasks in addition to other tasks that directly support and ensure the success of the PhD Science program:

  • Collaborating with Curriculum and Editorial teams to understand asset needs
  • Conducting image research through stock agencies, archives, and other sources
  • Reviewing manuscripts and submitting asset requests for purchase, editing, or creation
  • Confirming copyright holders
  • Ensuring images meet minimum requirements for publishing in print and digital formats
  • Escalating high-risk asset requests and permission issues to meet deadlines
  • Providing image alternatives as needed
  • Maintaining accurate asset documentation and records

Job requirements

  • Minimum experience of one year working with assets and permissions; experience in educational publishing a plus
  • Familiarity with rights, permissions, and licensing practices for images, videos, and text
  • Understanding of basic copyright principles (e.g., public domain, fair use)
  • Understanding of digital asset management systems
  • Competence with technology and an ability to quickly learn and master new technologies and processes
  • Working knowledge of Microsoft Office products; familiarity with Adobe Photoshop a plus
  • Science background a plus
  • Knowledge of national and state standards for science and industry trends a plus
  • Ability to assess image quality for printing and publishing
  • Meticulous approach to work and an eye for detail
  • Excellent problem-solving and analytical skills
  • Strong written and oral communication skills
  • Strong planning and organizational skills
  • Ability to thrive in a deadline-driven, high-volume production environment
  • Ability to shift to different projects and/or work on more than one project simultaneously
  • Ability to demonstrate flexible thinking and receptivity to multiple viewpoints
  • Ability to produce high-quality work with minimal supervision

Required Education

  • Bachelor's degree


  • Full-time


  • Remote

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check and provide proof of COVID-19 vaccination, subject to potential accommodation as required by law.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains or If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.