Asset Management Coordinator

  • Operations
  • Remote job

Asset Management Coordinator

Job description

Great Minds, a rapidly growing challenger brand in the PK-12 instructional materials space, seeks an experienced Asset Management Coordinator.


Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs more than 1,000 people.

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Great Minds’ Eureka Math is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka and its sister products, Wit & Wisdom English and PhD Science, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Reporting to the Assets & Archive Manager, the Asset Management Coordinator will coordinate the flow of digital assets through our DAM, archive file sets for future production, and prepare files for print and digital development.

The Asset Management Coordinator will be responsible for processing assets and entering clean and consistent metadata in our DAM, Bynder. The Asset Management Coordinator will ensure proper storage of archive materials and tracking of those materials. The Asset Management Coordinator will be able to process files per company specifications and printer/distributor criteria.

Primary Responsibilities

  • Knowledgeable about print and digital production processes and file development
  • Part of a team of people who structure and maintain Great Mind’s image asset database, Bynder
  • Provide technical support to internal users as well as outside suppliers interacting with Bynder.
  • Assist with Bynder system administration, workflow testing, and new user training
  • Support the Assets & Archive team to problem solve archive issues within the systems for requests, archival of files, and preservation of metadata
  • Support Assets & Archive team responsibilities such as NIMAS, reprint, and printer delivery
  • Understand the technical capabilities of department systems as tools for archiving and how they can be implemented and improved over time to best serve the company
  • Assist with system reporting and throughput metrics as requested
  • Work integrally with a remote team to meet tight project deadlines


  • Bachelor’s Degree and demonstrated success working with a digital asset management system in a production environment
  • 3+ years of related experience in publishing
  • Attention to detail, excellent time management, and experience with metadata is required
  • Skill in handling communication and customer service; including around difficult and time sensitive scenarios within and outside of the Assets & Archive team
  • Ability to multi-task and effectively assist with file deliveries, archival of files, and metadata preservation in a constantly changing environment
  • Ability to be flexible in an environment which has daily priority changes due to business need
  • Demonstrated success in technical troubleshooting with a logical approach to problem solving
  • Preferred librarian or archivist experience, proficient with Mac computers, experience with transferring data via Dropbox, FTP, Sharepoint, and other data sharing applications

Preferred Qualifications

  • Experience in book or journal publishing production
  • Experience working with US-based and offshore suppliers
  • Experience developing or managing production workflows
  • Experience using an enterprise content management system in a production environment and performing as an application liaison for that CMS with the development team
  • Extensive proficiency with Microsoft Office or project management platforms such as SmartSheet
  • Proficiency with art production tools such as Adobe Illustrator, Photoshop, or Paint
  • Understanding of print and online production requirements for image processing and delivery
  • Experience using DAM metrics to report on utilization or throughput

Ideal Attributes

  • An interest in asset management and archiving
  • An interest in data science and business analytics
  • A flexible, versatile nature with the willingness to prioritize efforts to align with organizational goals
  • A self-motivated and growth mindset
  • An intellectual curiosity and a keen attention to detail
  • A propensity to thrive both autonomously and within a team

This role can be performed anywhere in the US with the exception of Colorado

A cover letter and resume are required to be considered for this position.

If selected a background check will be required.

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.